Business Process Management System (BPMS)

Introduction to BPMS

Business Process Management System (BPMS) is a systematic approach model that enables companies to operate more efficiently, manage changes and mission-critical business processes as per the proposed requirements that may span across multiple enterprise applications, corporate departments in alignment to the organizational goals.

BPMS is usually used for lesser mature processes to make them Repeatable & Reliable.

Managing business processes may be a huge challenge in most organizations. Many business owners assume that it’s an enormous expense or that it’s only worthwhile for enormous processes. However, BPM is vital regardless of what size your business is. Here’s a definitive guide to managing your business processes with the assistance of automation.

What is business process management (BPM)?
Business process management (BPM) is how a corporation creates, edits, and analyzes the predictable processes that structure the core of its business. Each department in a company is liable for taking some staple or data and reworking it into something else. There could also be a dozen or more core processes that every department handles.
Business process management is an organizational discipline where a corporation takes a step back and appears in the least of those processes in total and individually. It analyzes the present state and identifies areas of improvement to make a more efficient and effective organization.

BPMS General Steps

  1. Process Definition
  2. AS-IS Process Mapping
  3. FMEA (Failure Modes and Effects Analysis)
  4. TO-BE Process Mapping
  5. KPIs identification
  6. Improvement Opportunity Assessment
  7. Defining Data Collection Plan

How business process management matter?
When left unorganized and unsystematized, poor business processes can cause mayhem. At the individual level, people only see one a part of a process, and really few can scan out and see the complete effects of a process, where it starts and ends, the key data needed, and where potential bottlenecks and inefficiencies lie.
Unmanaged, chaotic processes hurt business and cause one or more of those scenarios:
• Time wasted
• More errors
• Increased blame
• Lack of knowledge
• Demoralized employees
Applying business process management, organizations can improve their processes and keep all aspects of operations running optimally.

Steps of a BPM lifecycle

Step 1: Design
Most processes include a form to gather data and a workflow to process it. Build your form and identify who will own each task within the workflow. 

Step 2: Model
Represent the method during a visual layout. Fix details like deadlines and conditions to offer a transparent idea of the sequence of events, and therefore the flow of knowledge through the method. 

Step 3: Execute
Execute the process by testing it live with a small area of group first and then open it up to all users. Make sure you restrict access to sensitive information.

Step 4: Monitor
Keep an eye fixed on the method because it runs through the workflow. Use the proper metrics to spot progress, measure efficiency, and locate bottlenecks. 

Step 5: Optimize
As you analyze and notice any changes that require to be done to your form or workflow to form will be considered as more efficient. Consider business process improvement steps.

Various Types of business process management

BPM systems are often categorized and supported with the aim they serve. Here are the three sorts of business process management;

Integration-centric BPM
This type of business process management system handles processes that primarily jump between your existing systems (e.g. HRMS, CRM, ERP) without much human involvement. Integration-centric business process management systems have extensive connectors and API access to be ready to create processes that move fast.

Human-centric BPM
Human-centric BPM is for those processes that are primarily executed by humans. These often have tons of approvals and tasks performed by individuals. These platforms shine at a friendly interface , easy notifications, and quick tracking.

Document-centric BPM 

These business process management solutions are required when a document (e.g. a contract or agreement) is at the heart of the process. They enable routing, formatting, verifying, and getting the document signed as the tasks pass along the workflow.

Most business process management systems are going to be ready to incorporate elements of every of those, but all will usually have one specialty.

The benefits of incorporating business process management

Here are a number of benefits of using BPM in your business:
• Gain control of chaotic and unwieldy processes
• Create, map, analyze, and improve business processes
• Run everyday operations more efficiently
• Realize bigger organizational goals
• Move towards digital transformation
• Improve and optimize tangled operations
• Closely track individual items as they move through a workflow

Have you ever felt your organization’s onboarding process is just too complex and chaotic? Is your HR department asking the candidates to fill out paper forms that make them exhausted? This is often because your HR department lacks the principle of Business Process Management (BPM). Applying business process management, helps you automate your HR processes end-to-end, thereby lowering on cost, time, and paper forms. So, Contact Us Today to reach in Your Business On Heights.  

EmpGrow Business Solutions provide Business Process Management Services into industry sectors like Healthcare, Manufacturing, Robotics, Power, Energy, Oil & Gas, Shipping, Transport, Logistics, Law, Media & Entertainment, Not-for-profit-organizations and government owned NGOs.